BR · Business Requirements
Business Requirements
Strategic vision, business objectives, success metrics, and value proposition for the DocuWealth Wealth Management System. This document defines the why behind the platform.
🎯 1. Vision & Mission
Vision Statement
To be the single source of truth for a family's entire wealth portfolio — giving every household a clear, always-current picture of what they own, what it costs, what it earns, and when critical actions are needed.
Mission Statement
Build an intelligent, secure, and easy-to-use wealth management platform that eliminates the chaos of paper records, missed renewals, and fragmented financial tracking — bringing professional-grade wealth organisation to every family.
Problem Statement
Families typically manage critical financial and legal information across scattered paper files, spreadsheets, and mobile galleries. This leads to: missed insurance renewals, forgotten property tax deadlines, lost purchase records, expired vehicle documents, and no consolidated view of net worth. DocuWealth solves all of this in one platform.
🚀 2. Business Goals
BG-01: Centralise Asset Registry
Provide a single digital repository for all real estate properties, vehicles, financial accounts, and investments with full historical records.
BG-02: Eliminate Missed Deadlines
Automate reminders for insurance renewals, vehicle service dates, property tax due dates, document expiry, and EMI payments — reducing missed deadlines to zero.
BG-03: Digitise All Documents
Replace physical document storage with an AI-powered digital archive that auto-extracts key data, classifies documents, and makes them instantly searchable.
BG-04: Real-Time Financial Visibility
Give the family a live view of income vs. expenses, rental cash flows, loan repayment progress, investment returns, and net worth evolution.
BG-05: Secure Succession Planning
Enable authorised family members to access critical records in emergencies — vehicle documents, insurance policies, property papers — without dependence on any single person.
BG-06: Mobile-First Accessibility
Ensure critical information (insurance card, vehicle registration, property contact) is accessible on mobile in under 10 seconds, even in low connectivity situations.
📦 3. System Scope
In Scope
| Module | Coverage |
|---|---|
| Property Management | All owned and rented properties |
| Vehicle Management | Two-wheelers & four-wheelers |
| Personal Insurance | Health, life, vehicle policies |
| Document Management | All family legal/ID documents |
| Passport Photographs | Dated archive per family member |
| Family Expenses | Daily, monthly, annual tracking |
| Income Generation | Salary, rental, freelance, dividends |
| Rental Management | Collection, arrears, expenses |
| Investment Portfolio | Stocks, MF, FD, PPF, gold |
| Loan/EMI Tracking | Home, vehicle, personal loans |
Out of Scope (v1)
| Item | Reason |
|---|---|
| Tax filing automation | Regulatory complexity — Phase 2 |
| Bank integration (open banking) | API access requirements |
| Business accounting | Personal use only |
| Investment trading execution | Regulatory — advisory only |
| Multi-tenant SaaS | Single-family deployment |
| iOS application | Android-first strategy |
📈 4. Key Performance Indicators (KPIs)
0
Missed Renewals / Year
Target: Zero missed insurance or vehicle renewals within 12 months of go-live
100%
Document Digitisation
All critical family documents uploaded and indexed within 30 days
<10s
Document Retrieval
Any document findable in under 10 seconds via search
30 days
Onboarding Time
Full data entry for all assets completed within first month
Monthly
Financial Review Cadence
Dashboard used for monthly income/expense review
99%
Alert Delivery Rate
99% of scheduled alerts delivered successfully
4.5★
User Satisfaction
Family user satisfaction ≥ 4.5/5 after 3 months
5 min
New Entry Time
Adding a new property, vehicle, or document takes < 5 minutes
💎 5. Business Value & ROI
Tangible Value
- Avoid late payment penalties on property tax and water tax
- Prevent vehicle insurance lapse fines (on-road risk)
- Track rental arrears — recover unpaid rent proactively
- Optimise insurance premium spend by comparing coverage
- Reduce accountant/advisor fees via self-service reports
- Avoid duplicate expense payments (utilities, maintenance)
Intangible Value
- Peace of mind — nothing falls through the cracks
- Family emergency preparedness — documents accessible to spouse/children
- Informed financial decisions based on real data
- Reduced mental load of tracking deadlines manually
- Digital legacy for future generations
- Audit trail for major purchases and financial decisions
📋 6. Business Assumptions
| ID | Assumption | Impact if False |
|---|---|---|
| BA-01 | Primary user (Waheed) will be the system administrator | Redesign auth and delegation model |
| BA-02 | System is used by a single family unit (not multi-tenant) | Architecture must be redesigned for isolation |
| BA-03 | Internet connectivity is available at point of data entry | Offline-first sync strategy required |
| BA-04 | Google Document AI is cost-effective at current usage volume | Alternative OCR solution evaluation needed |
| BA-05 | Family members are willing to use mobile app for access | Read-only web portal as fallback |
| BA-06 | All properties are within a single country (India) | Multi-currency and multi-jurisdiction support needed |
| BA-07 | Oracle Cloud Free Tier disk (200GB) is sufficient for initial DB + file storage volume | Add external storage (Backblaze B2) if file volume exceeds 150GB |
⚡ 7. Business Constraints
| ID | Constraint | Category |
|---|---|---|
| BC-01 | System must be self-hosted on wealth.justsimple.online — no third-party SaaS dependency for core data | Infrastructure |
| BC-02 | Total monthly operating cost must remain under ₹2,000/month (hosting + APIs) | Budget |
| BC-03 | No personal financial data to be shared with advertising networks or third parties | Privacy |
| BC-04 | System must function for the primary user without any external IT support | Operations |
| BC-05 | Android app must support devices running Android 10+ | Technical |
| BC-06 | Development must be delivered in iterative phases — Phase 1 within 4 weeks | Timeline |
🏆 8. Business Success Criteria
| Criterion | Measurement | Target |
|---|---|---|
| All family assets are registered in the system | Count of properties, vehicles, insurance policies entered | 100% within 30 days of Phase 1 go-live |
| No deadline is missed after system adoption | Count of missed renewals / tax deadlines post-launch | Zero misses in first 12 months |
| Monthly financial reports are generated from system data | Usage of income/expense reports | Used every month after Phase 6 |
| Documents are retrievable under 10 seconds | Search-to-open time measured | <10s for 95% of queries |
| System remains available | Uptime monitoring | ≥99.5% monthly uptime |
| Family members can access emergency docs | Spouse and one family member able to log in independently | Configured by end of Phase 3 |